PRIVACY POLICY

How Tamil Winter League collects, protects, and manages player & user data

PRIVACY POLICY

Last updated: August 2026 • Effective Date: August 1, 2026

1. Introduction & Overview

Tamil Winter League ("TWL", "we", "our", or "us") is committed to safeguarding your privacy and ensuring the highest standards of data security. This Privacy Policy explains how we collect, use, disclose, and store your personal information when you register as a player, visit our website, or participate in Tamil Winter League tournaments across the United Kingdom.

2. Information We Collect

We collect personal information directly from players, team managers, and site visitors through registration forms and online interactions:

  • Personal Identification Details: Full name, date of birth, age, nationality, position, jersey number.
  • Contact Details: Email address, mobile phone number, physical address (door no, street, city, postcode).
  • Verification Documents: Uploaded player headshot photos, passport copies, or government-issued ID documents.
  • League & Match Performance Data: Team affiliation, match appearances, goals, cards, and individual player statistics.

3. How We Use Your Information

The information collected is strictly processed for legitimate league administration and operational purposes:

  • Verifying player identity and age eligibility for division compliance.
  • Managing team rosters, match fixtures, league standings, and official tournament records.
  • Sending essential league updates, fixture notifications, and schedule adjustments via email or SMS.
  • Publishing match rosters, player statistics, and media photos on official TWL digital channels.

4. Data Security & Storage

We implement robust physical, technical, and organizational measures to prevent unauthorized access, alteration, disclosure, or destruction of your personal data. Uploaded identity documents (passports and IDs) are stored securely on restricted servers and accessed exclusively by authorized TWL officials for verification purposes.

5. Sharing of Information

Tamil Winter League does not sell, rent, or trade your personal information to third parties. We may share limited operational data under strict confidentiality agreements with:

  • Official venue providers and match referees for game-day roster verification.
  • Approved league sponsors for tournament promotions (aggregated, non-identifiable data).
  • Legal or regulatory authorities when required by applicable United Kingdom law.

6. Your Rights & Choices

You have the right to request access to the personal data we hold about you, request corrections to inaccurate information, or request deletion of your account upon completion of the tournament season.

7. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact our Data Compliance Team at:

Email: privacy@tamilwinder.com
Location: Tamil Winter League Head Office, United Kingdom